Want to know 7 Google Docs tips and tricks to make you look like a pro user, or maybe a little geeky? Check out this list!
You might think this is obvious but this tip may make you rethink how you are accessing your Google Docs. Opening your Google Docs from the location you want to be stored will help you keep your Drive and Docs nicely organized.
This is often overlooked. Take a look at the bottom right-hand corner of the share box (it will open after you click to share). Can you see it? Click advanced to open share settings that will give you more control.
This is a handy feature to force a user to open your document as a copy (in case they didn’t know how to create a copy) or open in preview so they can only see it. Take a look at the URL of your Google Docs document that you have open. Notice at the end of they URL “edit” is written, change edit to copy or preview and see what happens.
Do more with comments. After you select an area in your doc, click on comment. Now simply assign a task from your document by typing a “+” followed by the user you want to assign the task. Notice you can assign to that person with a click of the box. The user will be notified.
I love this feature! Click on Explore in the bottom right-hand corner. Explore will search your the web or Drive based on what you have written in your document. Quickly research other websites or scholarly documents with this feature. Explore will also find pictures to match your document topic
I overlooked these shortcuts for the longest time. Right beside your document’s name (top left corner), you will see a star and a folder. Click to show importance or to move your doc to a new location in your Drive.
Revision History is a life saver! Go back through the history of your Google Doc and restore it to a previous version. You can also check on who did what in group work.
Using G Suite Training
G Suite Training is an interactive tool offered by Google for use within Google Apps. It provides simple walkthroughs for specific tasks in most first-party Google applications (such as Drive or Docs) and is available as an extension on the Chrome Web Store. Once added, this free Chrome extension will appear in the top right-hand corner of your drive, offering you tips and tricks once clicked on. These come in the form of videos or audio recordings, and some will have interactive features as well. The lessons offer very direct and descriptive tutorials so that you may easily learn how to complete the desired task in a Google application.
As you navigate through different Google Apps, the G Suite Training extension will follow, and offer new specific tutorials relating to the page you are on. For example, if you start out on the Google Drive page, G Suite Training will provide you with tutorials regarding creating files, sharing documents, converting files, etc. If you were to then enter a created Google Sheets file, there would be available tutorials for collaborating on spreadsheets, using data for analysis, publishing a sheet on the web, etc. G Suite Training operates like this for most Google Apps. There is a search function available above the listed tutorials as well. This is present in each Google App you navigate through. It simply allows you to search the desired instructions for a certain task.
Perfect for Anyone
G Suite Training is a perfect tool to use for those who are new to using certain aspects of the web. It is ideal for children who are first learning to use services offered by Google, or even teachers who need a thorough explanation on the proper use of Google Apps. Senior citizens and non-native English speakers as well would find benefits in the simple, direct instructions that G Suite training provides. Overall, it is an excellent tool for all groups of people who are in need of an easy to understand instructional guide for using apps by Google.
Here are some time-saving tips for you in Google Docs. I find these features are generally overlooked, so I thought I would put together a video showcasing them.
These four items can really help you maximize working in Google Docs.
Now I am not going to call these features advanced but they are important items so you can get the most out of your Google Docs.
This video continues on with features of Google Docs. I have really enjoyed the new templates and voice typing features. The voice typing has enabled some of my students got to get their thoughts down, whereas writing and typing were such a struggle. I wish I would have had the research tool when I did my masters.
These are four things that I think are the basics of Google Docs. I will continue on with other features and tips about Google Docs, but these four things will get you started.
What you’ll find in this video:
I find what really makes Google Docs are sharing and commenting. It has really changed the way I manage the paper trail in my classroom.
If you have a Gmail account, open up Google Doc and play around with it. You will probably find it simplistic compared to other word processors you might have used, but for and my students and I, this simplicity is the strength of the application.