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10 Google Calendar Tips & Tricks You’re Probably Not Using

  1. Quick Add Events Through Your Browser: There are a couple different ways you can do this. The first is directly through your Google browser, where you can actually type in an appointment or event you have for a certain day and time. Simply type in either “make an appointment” or “create event”, then specify when it is and when you would like to have it (i.e. “Make an appointment for the vet next Tuesday at 1 pm). The Google browser will then prompt you with a confirmation option after you place your request into the search bar. This will add the appointment or event to your calendar once selected.
  2. Quick Add Events in Calendar: The second way to do this is through your calendar app in Google Drive. Here you can quick-add an event by selecting the down arrow next to the “create” button in the top left, and type in a similarly worded request (i.e. “Dentist appointment at 11 am tomorrow”). If it is formatted properly it will be promptly added to your schedule in Google Calendar.


  3. Use signup appointment slots (only available on Google accounts): This option will allow you set up a block of time within your calendar where people can reserve time slots and set up appointments with you. To do this, start by dragging open a span of time within your day schedule in Calendar. When entering the information for your selected block of time, you will be able to select either ‘Event’ or ‘Appointment Slots’. Ensure ‘Appointment Slots’ is selected. From here you can either set up the block of time as a single appointment or allow people to reserve a set segment of time within the block. These options are available upon selecting and editing the time slot. After setting this up you can invite people from your contacts to attend your event by going into ‘Edit’ and adding in your desired guests/clients. They will then be notified and be able to reserve a segment of time.


  4. Get your agenda emailed every day: If you’d like to receive an email every morning presenting you with your agenda for the day, this feature is easy to enable. Locate the ‘settings’ button within your calendar (top right) and click through the pages as follows: settings > calendars (at top of page) > edit notifications (under notifications) – on this page, scroll to the very bottom and check the unchecked box titled ‘agenda’ under the ‘email’ column. This will enable the daily agenda feature, which will allow Google Calendar to send a daily schedule to your Gmail every morning at 5 am.

  5. Use a Task List: With this feature, you are able to utilize a simple task list that can be displayed alongside your calendar. To enable, select ‘My Calendars’ on the far left of the screen and go down to ‘Tasks’ (this may be titled as ‘Reminders’ but can easily be changed by clicking on the small arrow next to ‘Reminders’ and selecting ‘switch to tasks’ on the following menu). Upon selecting the ‘Tasks’ option, a task column will appear on the far right of your calendar where you can create and edit current tasks. You can specify when they are to be completed by, and check them off once they are finished. Your tasks will also be linked to the day on which you set your deadline.
  6. Enable More features in Labs: To access additional features in your Google Calendar, select your settings button in the top right corner of the screen, then go down to ‘Labs’. Here you’ll find a list of utilities and options that aren’t available within the default layout of Google Calendar. Here you can allow yourself to set a picture as a background image, change the entire look and layout of Calendar, and enable other alterations.
    Once you select something from ‘Labs’, you may need to also enable in under the ‘Settings’ tab. It should be listed next to a checkbox on the Settings page, where you can simply select the checkbox, then save your changes to enable the new feature.
  7. Share Your Calendar With Others (With or Without a Google account): To share a calendar with one or more people who also have Google accounts, go to ‘My Calendars’ and select the down arrow on the calendar you want to share.  On the list of tabs that come up, a ‘Share Calendar’ option will be available. After clicking this option, you will be taken to a page where you can simply type in the Email of the person you wish to share with and alter their permission settings on the same page.

    If you need to share your calendar with someone who doesn’t have a Google account. Go to the top of the resulting ‘Share Calendar’ page, and select ‘Calendar Details’. On this next page, go down to where it says ‘Calendar Address’ where you’ll be able to click on one of two buttons for either ‘iCal’ or ‘HTML’ format. You’ll then be given a link that you copy and send to someone who doesn’t have a Google account. Upon using the link, the recipient will be able to view, but not edit your Google Calendar.
  8. Add a Friend’s Calendar or Other Interesting Calendars: In order to add a friend’s or acquaintance’s calendar, go to ‘Other Calendars’ at the far left of the calendar page. Click the down arrow on this feature and you will be presented with various tabs, one of which says ‘Add a Friend’s Calendar’. You can then enter your friend’s Email, and a request will be sent to them. Once this is approved, their calendar will be visible within your own.

    To add other interesting calendars to your own, such as specific holidays, phases of the moon, sports schedules, etc., select ‘Browse Other Interesting Calendars’ instead of ‘Add a Friend’s Calendar’ on the list of tabs provided from ‘Other Calendars’. This will bring you to an extensive list of other specific calendars which you can incorporate into your own.
  9. Create All-Day Events: If you’d prefer to have an all-day event instead of selecting a given block of time on a certain day, you can do it by clicking on the space directly below the listed day of the week. After doing so you can title the event and treat it like any other created event in Calendar without it being time-specific.

    If you’d like to have a multiple-day event which isn’t time-specific, simply drag a row across those same top boxes of all the days which you want to have your event.
  10. Compare Calendars to Add Events: This feature goes along with the one that allows you to add a friend’s calendar to your own calendar. If you’re hoping to coordinate an event with someone you know, and want to make sure that they’ll be available during that time, you can access their calendar while adding an event to your schedule. Additionally, this will add the same event to their schedule so they’ll know when to attend.

    To set this up, you’ll first need to have added a friend’s calendar to your own (this process is explained in a previous tip). Then, when creating an event, go to ‘Edit’. On the ‘Edit’ page, the first screen you’ll see will be the ‘Event Details’ tab which will be titled at the top of the screen. You’ll want to select the tab next to it which will be titled ‘Find a Time’. Here you can add guests who have shared their personal calendars with you, and you can compare schedules side-by-side. Then, you can simply select a time block in which you’re both available and create a new event.