Google Forms is an online form builder that lets you create versatile questionnaires, quizzes, and forms quickly and easily. In this article, I’ll show you:
First, go into your Google Drive and click on the red “New” button at the top-left of the window, then click “More”, and then click on “Google Forms”. This will open a window with a new Google Form labeled “Untitled Form” at the top.
There’s another way you can open a new Google Form that may feel more comfortable or convenient. Go to your Google Drive Window, then click on the square icon in the top right corner that is made out of small black squares. Clicking on this icon will open a list of Google apps.
You should see a purple icon named “Forms.” If the icon doesn’t show up at first, scroll down and click on “More” at the bottom of the apps list.
When you find the purple “Forms” icon, click on it and you will get a message that says “Do you want to add this as a shortcut?” Select “Yes” to add the Forms icon on your main apps window, so it will be easy to find next time. You can also click, hold, and drag to arrange each icon in the shortcuts menu and place them in the order you like.
When you enter Google Forms from the app shortcut panel, it will take you to the “Template” section of Forms and you should see a template named “Blank” on the right side of the Template window. Click on the “Blank” template, and you will now have a new form just like the one you got in the first example where you clicked “New”, then “More”, then “Google Forms”.
Give your form a name by clicking “Untitled Form” in the top left corner and adding your title. I always do this right away to help keep track of it.
If you don’t like the default colors on your form’s header bar and background, go up to the top-right of your screen and click on the palette icon. This lets you change the color scheme of your Form. You can also click on the icon in the bottom right corner of the color options and select from a list of photos and designs, including some animated options. These look nicer than plain colors and work great if you’re using Forms to make a birthday party invitation or a brunch menu.
You can also upload your own photos to make each form a unique work of art. Click on the “Upload Photo” at the bottom of the images menu, then follow the instructions for uploading. Your photo needs to be at least 800 pixels wide to fit into the header bar on the form, and after you load the image you’ll see a crop window to choose what part of the image you want to show.
The form starts with a default multiple choice question that you can easily delete or edit. Click on the trash can icon at the bottom of the question to get rid of it.
The title of your form will be the same as the file title you entered in the top-left corner earlier, but you can change it and add a description to explain what your form is about.
Now it’s time to add some questions. On the right side of your form you’ll see a vertical toolbar. At the top of the toolbar is a “+” inside a circle. Click on it and a new question will appear on your form. This question will automatically be multiple choice, but you can change that by clicking the dropdown titled “Multiple Choice” and choosing a different style of question.
I usually start a quiz or questionnaire with getting a student’s name, so I’ll choose “Short Answer” as the first question format. This lets people type words or symbols instead of just clicking a checkbox. Type in your question in the “Question” blank, and choose required at the bottom right of the question if you want to force someone to answer that question to complete the form.
You can add the next question by clicking on the “+” icon on the right again. Type your question, choose the type of question, and set it as “Required” if you want to make an answer mandatory.
You can add several different kinds of questions to your form. To add a multiple choice question, click on the “+” again leave it as a multiple choice question. In this example I’ve asked “What is the largest planet?” and I can add the answer choices by first filling in “Option 1” and then clicking “Add option” below that and filling it in. You can choose “Add other” if you want to allow the option for someone to write in their own answer.
You can preview your form any time by clicking the little eye icon at the top of the screen. That will open a new window that shows you how the form will look, complete with the color scheme and question formatting that you chose.
The Preview page works exactly like the form will work when you send it out, so if you just click “Submit” at the bottom you’ll see that any of the questions you marked as “Required” will show an error in red. I usually don’t set questions as required until the last step of making my form, because I like to test how the answers will look in Preview mode as I’m building the form.
Now let’s say you have a list of 20 or 30 questions but you don’t want to force people to scroll and scroll forever to get to the end, because not only can that be annoying but it can look somewhat unprofessional in some situations. To fix this, you can add a Section by clicking on the bottom icon in your vertical toolbar. This will bring up a new Section titled “Section 2 of 2”, and now your survey, test, or invitation is broken up into smaller sections or pages that are easier to handle and appear more organized to the reader.
Now you can give the new section a name, we’re choosing “Earth” in the video example, and then continue adding and writing questions. Preview your form again and you’ll see that the form now has a “Next” button at the bottom, which indicates that there’s another section coming up, but since you marked some of the lines as “Required”, people will still need to fill out all of the information before they can move on to the next page.
If you want to turn off the “Required” setting all you need to do is go back to your form, click on the question or line, and click on the little dot next to “Required” to switch it off. Now you will have an easier time previewing all of your pages or sections as you work.
If you decide that you want people to fill in an email first on the form instead of their name, you don’t have to delete the lines and start over, just move your mouse to the top of the question area until you see it turn into a little “Move” icon. Then you can click and drag each question into whatever order you like.
Also, If you decide to delete a section entirely you can click on the tiny row of dots in the top corner of that section, and that will show you a small menu of options. Click “Delete” and it’s gone.
Now let’s try another type of answer formatting. Click on the plus sign to add another question, then click on “Multiple choice” to open the answer options menu, and choose “Checkboxes.”
This option might be handy if you’re creating a survey, or maybe planning a party and asking friends about menu preferences or specific days that work for their schedules.
You can also create “Dropdown” questions that open a dropdown menu with the answer options you enter.
Other answer format options include:
First, you can add a new title to your form by clicking on the “TT” icon in your vertical toolbar. This doesn’t create a new section, it merely lets you add a new title in case you want to add more information as people progress through the form, or use it to introduce an image or a video that’s coming up next.
To insert an image into your form, click the center icon on your vertical toolbar. It looks like a small landscape image. This will open a window where you can use keywords to find specific subjects. You can also upload your own images from your personal albums or your Drive, or enter a URL to insert an image from a website or page. Once you select the image you want you’ll see it appear on your form. If the image is too large, you can resize it by clicking and dragging the corner.
You can also center or align the image by clicking the alignment icons below the image, and add a title at the top of the image if you like. Remember that you can click on the “Preview” icon at the top of the screen as many times as you want to make sure you like how the form looks.
To add a video to your form, click the “Video” arrow icon on your vertical toolbar and it’ll bring up a window where you can search YouTube using keywords, or enter a URL if you have a specific website or page in mind. You can resize videos just like images, and add a title at the top if you like.
At the top of your forms widow you’ll see a small gear icon. This takes you to “Settings” and gives you even more options for customizing your form. For example, the “Shuffle questions order” option will show each person a different version of the form with the questions in a different order on each copy of the form. This could be really helpful if you want to make it harder for students to share answers during tests. However, if you have images or videos that are related to a specific question then this option will mess up the order, so use your best judgement when using the “Shuffle” option.
Other tools in the Settings menu include a progress bar that you can activate to let people see how far along in the test or survey they are, and an option to limit who can access and fill out the form. You may want to make it available only to students at your school, or only close friends and family. You also have an additional Actions menu in the top right corner of your screen.
This menu has options for copying and printing your form, or you can let other people help create and edit the form by clicking “Add collaborators” to make it a group project. You can also choose “Add-ons” from the Actions menu, which opens a new window where you can select from a wide range of apps and extras to enhance your forms.
If you click on one of your questions and then click the row of dots in the bottom right corner you’ll see two more options for customizing your questions: “Hint text”, which lets people ask for a hint to the answer or can provide some extra clarification to the question, and “Data Validation”, which makes people answer questions the way you want them to. For example, if you ask people to enter their name and instead they try to enter an email address, they will get a notification that their answer is not correct.
Once you’ve got your questions and answers formatted and you think your form is ready to go, click Preview one more time and then try filling out all of the lines and questions you just created, as if you were someone taking a test or survey. Once you get to the end, click “Submit” on the Preview form. Now go back to your working form that you’ve been editing. At the top of the form you will now see a number next to “Responses”. This tells you that someone has successfully filled out your form. If you click on “Responses” you’ll get a new window where you can see all of the answers that have been submitted and choose to see either individual responses from each person, or a summary of all of the submitted answers in the form of a pie chart.
If you need or want to have the response data on a spreadsheet you can click on the small green icon at the top of the Responses window. This will allow you to either create a new spreadsheet or import the data to an existing spreadsheet.
You can also open a menu in the top right corner of the Responses window that gives you more options such as “Download responses,” “Delete responses,” or “Get email notifications” so you can see when new responses are submitted. Now you can see how easy it is to get instant data and evaluate the responses, whether your form is a school test, a product survey, or an opinion poll on the best day to throw a surprise party!
If you want to start a new form, but perhaps aren’t quite done editing the first one, you can click the back arrow at the top left of your Forms screen and that will take you back to the Forms Templates page, and your current form will already be saved under “Recent forms.”
Thank for reading! You’re now ready to create a brand new test, survey, menu, invitation, or any number of other kinds of forms, and if you ever run into trouble you can open the Actions menu on your Forms page and click on “Help Center” to get assistance.
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